Legal Assistant (Remote) - LatAm - 09082025

Job Title : Legal Assistant (Remote)

Job Type : Full-Time Contractor

Workplace : Remote

Schedule : Monday–Friday, 8 : 00 AM – 5 : 00 PM PST

Compensation : USD $1,000 – $1,500 / month (DOE)

About HireHawk

At Hirehawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.

About the Job

We are seeking a reliable and detail-driven Receptionist (Remote) to join a fast-growing U.S.-based law firm. In this role, you will be the first point of contact for clients, responsible for handling calls, processing digital faxes, and performing critical administrative support tasks. Success in this position requires consistency, professionalism, and precision in every interaction. You’ll play a vital role in ensuring smooth daily operations while contributing to a team culture that values virtual assistants as equal team members.

Core Responsibilities

• Answer inbound calls promptly, ensuring clear communication and accurate message delivery.
• Process and route digital faxes to the correct case files without delay.
• Perform data entry and maintain records with accuracy and timeliness.
• Support scheduling needs and ensure calendars remain updated and reliable.
• Monitor communication channels and escalate issues to the appropriate team members.
• Uphold client confidentiality and handle sensitive documents with discretion.
• Maintain consistent availability during Pacific Standard Time work hours.
• Collaborate with both U.S. and offshore colleagues to support daily workflow.
• Follow established processes and contribute to system improvements.
• Provide dependable support that reinforces client confidence and team harmony.

Requirements

Must-Haves for the Role

Nice-to-Haves for the Role

Benefits

Compensation & Benefits