Executive Assistant to the CEO

We are seeking a highly organized and proactive Executive Assistant to support the CEO across multiple businesses. This role will ensure that the CEO stays organized, on top of emails, calendars, projects, and day-to-day administrative tasks. The ideal candidate is adaptable, mentally flexible, and excited by variety—no two days are the same in this role.

Requirements

Responsibilities :

• Manage and monitor the primary and secondary email inboxes, categorizing, archiving, triaging, responding to basic emails, and flagging messages requiring CEO attention.
• Maintain and optimize the CEO’s calendar, schedule and reschedule meetings, and ensure smooth daily workflow.
• Support projects and tasks using project management tools (e.g., Asana), including note-taking, documentation, dashboards, and event or product launch preparation.
• Answer calls when needed and coordinate communication across team members.
• Assist with travel arrangements for the CEO and occasionally for other team members.
• Support personal and family administrative tasks to help integrate work and personal life.
• Monitor and assist with social media accounts (optional / if interested).
• Maintain dashboards with key metrics and KPIs, consolidating data from websites, bookkeeping, and other sources.

Requirements :

Benefits

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!